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Pro feature

Quarterly OSS reports

Overview

Quarterly OSS reports are a Pro feature. With the Pro add-on active and licensed, the Reports tab under WooCommerce → One Stop Shop shows a country-by-country breakdown of your cross-border B2C sales for each quarter of the year — the same per-country, per-rate figures an OSS return asks for.

This feature requires a Pro license. See pricing and Licensing for details.

When reports appear

OSS filing only becomes relevant once destination-country VAT applies. The Reports tab therefore shows quarterly tables when the selected year has exceeded the EUR 10,000 threshold, or when the previous year exceeded it (in which case destination VAT applies for the whole following year).

Below that point, the tab shows a No OSS reports required yet state with your current threshold progress and a link back to the dashboard — home-country VAT still applies, so there is nothing to file through OSS.

The quarterly tables

For each quarter — Q1 (January - March) through Q4 (October - December) — the report lists every destination country with tracked sales:

  • Country — the destination member state.
  • Standard VAT rate (%) — that country’s standard VAT rate.
  • Net sales (EUR) — net cross-border B2C sales attributed to the quarter.
  • VAT due (EUR) — net sales multiplied by the standard rate.

A totals row sums net sales and VAT due for the quarter.

Use the year selector at the top of the tab to switch between years, and the Recalculate button to rebuild the figures from your order history. If the plugin has per-country totals for a year but no order-level data (for example, orders placed before the plugin was installed), the tab prompts you to run Recalculate so the quarterly tables can be populated.

How refunds are handled

The original sale is attributed to the quarter it was placed in. A refund reduces the quarter — and calendar year — in which the refund actually happened, not the quarter of the original sale. A sale made in Q4 and refunded the following February shows as a positive amount in Q4 of the first year and a negative adjustment in Q1 of the next year, which matches how OSS corrections are reported.

Manual / off-platform adjustments

Manual adjustments record off-platform sales (Amazon, eBay, in person) with a year but no quarter, so they cannot be attributed to a specific quarterly return. They are deliberately not folded into the quarterly tables. Instead, the Reports tab shows them in a separate, clearly labelled Manual / off-platform adjustments table — per country, with net sales and computed VAT due for the year — along with a note reminding you to incorporate them into the relevant quarterly return yourself.

Each quarter section has two actions:

  • Print — opens your browser’s print dialog with a print-friendly view of the report.
  • Export CSV — downloads the quarter as oss-report-YYYY-QN.csv with the columns Country, Country Code, Standard VAT Rate (%), Net Sales (EUR), and VAT Due (EUR), plus a totals row. See CSV export for details.

Storage compatibility and scale

Reports read orders correctly on both WooCommerce High-Performance Order Storage (HPOS, the modern default) and the legacy post-based storage. Orders are aggregated in bounded pages rather than loaded all at once, so reports stay reliable on long-lived stores with large order histories.

Limitations

  • Standard rates only. VAT due is calculated at each member state’s standard rate. Reduced and zero rates are not handled — if some of your products qualify for a reduced rate in a destination country, adjust those lines before filing.
  • Not tax advice. The report is prepared from your store’s order data as a filing aid. Always verify the figures with a qualified tax professional before submitting your OSS return.